Executive Assistant

Location: Phoenix, AZ (Arcadia), in-office

Schedule: Full-time, Monday to Friday, 8 hours/day (flexibility for early morning, evening, and event needs)

Travel: Approximately 2 to 4 times per year

About SALT Dental Partners

SALT Dental Partners is a fast growing organization supporting specialty dental providers across the country, building a best in class support organization to help doctors and teams thrive while scaling across multiple markets.

Position Summary

This role supports the Senior Executive Assistant, Executive Leadership Team, and Business Development team. It's a trusted, high visibility position covering executive operations, office management, leadership coordination, business development activities, and team member experience across SALT's Home Support Offices. The ideal candidate is polished, highly responsive, solutions oriented, and brings a strong hospitality mindset, delivering a concierge level experience for executives, guests, prospective doctor partners, and team members. Consistent onsite presence is essential.

Key Responsibilities

Executive & Leadership Support

• Provide day to day executive and administrative support to the Senior Executive Assistant, Executive Leadership Team, and Business Development team
• Coordinate calendars, meeting scheduling, executive travel, itineraries, expense reports, and leadership logistics
• Coordinate complex executive and business development travel, hotels, and itineraries with high accuracy
• Support executive onboarding through scheduling, coordination, and meeting preparation
• Handle confidential communications and sensitive information with professionalism and discretion
• Serve as a responsive resource for executives, leadership, and team members
• Support ongoing coordination of executive meetings, leadership activities, and special projects

Office Operations & Facilities Management

• Serve as primary point of contact for day to day office operations and facilities across Phoenix and Nashville Home Support Offices
• Manage office vendors, building coordination, maintenance requests, and workplace logistics
• Oversee office supplies, kitchen and beverage inventory, catering coordination, and workplace organization
• Coordinate office access, meeting room functionality, and office readiness across both locations
• Lead day to day office management, supporting workplace improvements, space planning, and employee experience initiatives
• Assist with office technology, AV support, meeting room setup, and presentation environments

Events, Executive Experiences & Team Engagement

• Support planning and execution of executive meetings, board meetings, leadership gatherings, trainings, and company events
• Coordinate onsite logistics, hospitality, vendor coordination, and event support for Phoenix and Nashville based meetings and executive visits
• Assist with business development visits, executive hospitality, and concierge level guest coordination
• Support larger company events with internal event leadership and cross functional teams
• Help foster a positive office environment through team celebrations and engagement initiatives

Business Development & Executive Coordination

• Provide administrative and logistical support to Business Development and executive leadership
• Coordinate prospective doctor partner visits, conferences, executive travel, trainings, and leadership events
• Support gifting, onboarding materials, and executive hospitality
• Help ensure smooth coordination across executive leadership and business development activities

Requirements

Preferred

• 5+ years of executive assistant, office management, travel coordination, hospitality, or leadership support experience
• High emotional intelligence with strong interpersonal and communication skills
• Exceptional organizational skills with attention to detail and follow through
• Ability to manage multiple priorities and shifting deadlines in a fast paced environment
• Strong problem solving skills with a proactive, solutions oriented mindset
• Experience coordinating complex executive travel and detailed itineraries
• Strong hospitality mindset, able to provide white glove support to executives, guests, and prospective partners
• Service oriented, willing to step in wherever needed
• Strong event coordination and office management experience
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams)
• Team oriented, collaborative, and highly responsive
• Operates with professionalism, discretion, accountability, and sound judgment

Benefits

• Health care plan (medical, dental, vision)
• Retirement plan (401k, IRA)
• Life insurance (basic, voluntary, AD&D)
• Paid time off (vacation, sick, public holidays)
• Training and development opportunities